MICE Division · India & International

Every meeting. Every milestone.
Delivered without limits.

From a small leadership offsite to a large conference or an overseas incentive trip, we own the whole journey — venue, travel, logistics, stay and on-ground execution. One team, one brief, no gaps.

How we work
  • Meetings & offsites
  • Incentive travel
  • Conferences & conventions
  • Exhibitions & events
What we do

Four verticals. One accountable team.

Our MICE desk takes ownership from the first brief to the final report — venue, travel, stay, logistics and on-site execution, all under one roof.

M

Meetings & Offsites

Board sessions, leadership retreats, dealer meets and franchise conventions — every detail handled so your team stays focused on the agenda.

I

Incentive Travel

Premium reward trips for top performers and channel partners — domestic and international — that motivate, recognise and retain.

C

Conferences & Conventions

Annual conferences, sales conventions and town halls with full delegate management, AV coordination and on-site support.

E

Exhibitions & Events

Staff travel, stay and logistics for exhibitions, trade fairs and corporate events — handled with precision.

In detail

What each MICE programme includes

Corporate group at a leadership offsite
Meetings

Corporate Meetings & Leadership Offsites

From quarterly board meetings to multi-day leadership offsites and dealer/franchisee conventions, we manage every aspect so your team can focus on the agenda, not the logistics.

  • Venue sourcing and contracting — hotels, resorts and conference centres
  • Group air and rail travel coordination for all attendees
  • Meeting room setup, seating plans and AV equipment coordination
  • Group accommodation blocks with preferred corporate rates
  • Local transport, airport transfers and welcome desks
  • Catering coordination and dietary requirement management
Reward group trip abroad
Incentive travel

Reward Trips That Motivate Your Best People

Incentive travel is one of the most powerful tools for retaining top talent and channel partners. We design memorable domestic and international itineraries that feel premium, run smoothly and reflect your brand.

  • Curated destination options — beach, hill, heritage and international hubs
  • Group flight bookings and charter coordination for large cohorts
  • Themed itineraries with sightseeing, gala dinners and team activities
  • Tier-based packages for different employee or partner categories
  • On-ground tour managers and 24/7 support during the trip
  • Travel insurance and visa processing bundled for all travellers
Delegates at a conference and awards evening
Conferences

Large-Scale Conferences & Sales Conventions

Annual conferences and sales conventions bring together hundreds of delegates from across the country — and sometimes the world. We manage the full delegate lifecycle so the event runs without a hitch.

  • Delegate registration, travel booking and itinerary management
  • Hotel room blocks across multiple properties with single billing
  • Stage, AV, branding and production vendor coordination
  • Group ground transport — coaches, cabs and airport transfers
  • Dedicated on-site help desks for delegate queries
  • Post-event reports, cost reconciliation and feedback summaries
Large corporate group at an event
Exhibitions & trade fairs

Hassle-Free Participation in Exhibitions

Participating in a major trade fair involves coordinating staff travel, stay and logistics around tight exhibition schedules. We take care of the travel and hospitality so your team can focus on the stall and the leads.

  • Group flight and hotel bookings near exhibition venues
  • Coordination with stall and booth logistics partners
  • Staff visa processing for international exhibitions
  • Local transport between hotel, venue and airport
  • Travel insurance for all participating staff
  • Flexible booking changes for last-minute schedule shifts
How we work

Our MICE planning process

A structured, transparent process from the first brief to the final report.

1

Brief & Proposal

We understand your objectives, budget and dates, then present destination and venue options with detailed costing.

2

Planning & Booking

Once approved, we lock venues, flights, hotels, transport and vendors, and share a master itinerary.

3

On-Ground Execution

Our team is present on site — managing check-ins, schedules, transport and any last-minute changes.

4

Reporting & Feedback

Post-event, we deliver a full cost reconciliation, attendance report and feedback summary.

Popular choices

Destinations we manage frequently

A snapshot of destinations our MICE groups regularly choose for conferences, meetings and incentive trips.

Domestic — Leisure & Conference Hubs

Goa, Jaipur, Udaipur, Kerala (Kochi / Munnar), Shimla, Manali, Mumbai, Bengaluru, Hyderabad and Mahabalipuram.

International — Incentive Favourites

Dubai, Thailand (Bangkok / Phuket), Bali, Singapore, Vietnam, Maldives, Sri Lanka and Malaysia.

International — Conferences & Exhibitions

Singapore, Dubai, Hong Kong, and UK and Europe hubs for global trade fairs and industry conferences.

Why Vandana for MICE

What sets our MICE desk apart

Dedicated MICE Desk

A specialist team that handles group and event travel — not a side task for a general travel desk.

Single Point of Contact

One account manager coordinates flights, hotels, ground transport, visas and insurance for the whole event.

Transparent Costing & Reports

Detailed quotations, clear budget tracking and post-event reports for your finance and HR teams.

India & International Reach

Trusted partners and ground handlers across domestic and overseas destinations for seamless delivery.

On-Ground Support

Our representatives are present at your event to handle real-time changes and last-minute needs.

Risk & Insurance Cover

Group travel insurance and contingency planning built into every MICE proposal.

Planning your next conference, offsite or incentive trip?

Share your event brief and our MICE team will respond with a tailored proposal, destinations and a clear quote.